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Careers at Bell Procurement Management

Why Join Bell Procurement Management?

Bell Procurement Management is an exciting and growing business. We specialise in providing procurement related services including tail spend outsourcing, category management, and data analytics. We act as an extension to the customer’s Procurement team through various world class procurement capabilities including but not limited to S2C, P2P, Analytics, Supplier Relationship Management, Change Management and reporting.

Bell manage the end to end sourcing process on behalf of the customer.

Come and join the team 

This is an exciting time to join a professional and entrepreneurial team of truly passionate people who take great pride in achieving the best outcomes for customers.

We know our people are the heart of our business and we believe our values, ethics and unique culture help us build trusted relationships and set us apart.  Our diverse and talented teams are located around the world, have a strong sense of belonging to the Bell family, and have the opportunity to learn from some of the most passionate and driven people in the procurement industry.

Current Roles

 

Analytics and Reporting Specialist

Location: Kraków, Poland

Reporting to: Customer Services Director

Responsible for: Providing reporting packs and other MI reports when required

Posted: 29/11/2021

Job Purpose:

Working at various levels across our customer service, delivery and support teams, this role will be responsible for a wide range of MI (i.e. reports, dashboards, analytics, insights) reports including the preparation of our customer reporting packs each month.

Role:

The role will be responsible for developing and delivering of an MI pack for both our customers and internal use. The key area of responsibility is producing analytics work of high quality that is timely, accurate, complete and clear which includes;

  • Regular and ad-hoc reporting
  • Preparing both customer and internal dashboards
  • Data modelling
  • Clearly presenting data and other information to identify trends or opportunities with our customers
  • Ability to extract and interpret data from multiple sources
  • Evaluate, create datasets and draw trends and insights from analysis
  • Confidence to deal professionally with more senior business clients both verbally and in writing
  • Extensive experience of reports development
  • Comprehensive knowledge of data analysis and visualization packages, e.g. Excel, Power Bi
  • Basic knowledge and understanding of SQL

All of the above will include liaising with other teams in Bell PM where appropriate and will range from straightforward reports, to more complex analytics.

General:

  • Ensure compliance with Bell’s data protection and information security policies.
  • Be aware at all times of diversity and inclusion, and acting in line with Bell’s core values.
  • Foster and promote continuous improvement in systems and processes.
  • This role profile is not designed to be a comprehensive listing of all activities, responsibilities and tasks associated with the role, therefore these may change from time to time.

Person:

Skills and attributes for the role will primarily involve undertaking data analytics to produce reports, dashboards and wider MI (regular and ad-hoc). However, an important aspect of this role will be in analysing and providing key insights into what our data is indicating.

To qualify for the role you must have

  • A comprehensive knowledge of data analysis and visualization packages, e.g. Excel, Power Bi.
  • Data interpretation skills, aptitude to identify, interpret and present relevant findings (written and verbally)
  • Confidence to deal professionally with more senior business clients both verbally and in writing
  • Experience dealing with data quality issues
  • Experience of managing data, using a business or ERP system and having some experience with SAP and MS Dynamics will be an advantage.
  • You should possess a high level of accuracy and excellent attention to detail. Intermediate to advanced Excel skills are essential along with good interpersonal skills and the ability to work to deadlines.

The Procurement Analyst will be responsible for; owning, analysing managing and presenting procurement data. This data will relate to; savings, compliance, suppliers, contracts, category management and delivery team performance.

To apply please fill out the online form and attach a current CV

Junior Buyer

Location: Kraków, Poland

Reporting to: Team Leader – Fast Track

Responsible for: Procurement services and operations

Posted: 20/10/2021

Job Purpose:

We have a new position available in our Fast Track Buying team due to the continuous expansion of our business and new customer demands. We are looking for a Junior Buyer who has some business or commercial experience and the ability to build, develop and maintain positive working relationships both internally and externally. This is an ideal entry level role into Procurement.

Job Specific Requirements:

  • Responsible for handling and processing quotation requests within our customer SLA’s
  • Completing simple sourcing and negotiation activity to secure best prices and terms for Bell to share with our customers
  • A good understanding of the principles of contracts
  • Providing regular and accurate reporting on the status of all quotations to both internal and external stakeholders, as required.
  • Facilitating new supplier onboarding using the relevant tools
  • Maintaining and developing positive customer and supplier relationships
  • Collaborating with customers and suppliers, as well as internal departments as required
  • Supporting Buyers and Senior Buyers as required on complex sourcing work
  • Raising Quotes and Sales orders to agreed SLA’s
  • Proactive approach in following up on recent orders placed and received
  • Creating Customer Invoices

Key Responsibilities:

  • Source products and services across categories including Commercial Services, Professional Services, IT and other general categories of spend
  • Understand and apply best practice procurement principles
  • Work to deadlines and contracted KPIs – focus on quick turnaround and savings
  • Respond to customer requests for quotation within given SLAs
  • Negotiate best price and terms to achieve targets and increase savings for our customers
  • Evaluate supplier price, quality, and delivery performance
  • Onboard new suppliers and maintain existing supplier records
  • Build, maintain and manage supplier relationships through effective communications
  • Understand customer needs and take prompt action on their requests
  • Stay current and up to date on market changes that may affect the supply and demand of products/services. Communicate this effectively to relevant stakeholders
  • Attend meetings and update other colleagues on issues or concerns to share best practice and define processes
  • Production and maintenance of bespoke reports using excel
  • Process customer quotes and sales orders to agreed SLAs

Experience:

  • Have a good understanding of quote to order processing
  • Working in a fast-paced environment to agreed SLA’s and KPI’s
  • Managing workloads effectively and efficiently
  • Internal and external interfaces
  • At least 1 to 2 years’ experience in similar buying roles

Knowledge:

  • Ideal to have business knowledge or experience of categories including Commercial Services (including but not limited to marketing, travel, events, Health & safety related products and services, fleet, travel etc) IT (including hardware, software and telco), Professional Services (including temp labour, Learning & Development)
  • Confident in the entire procurement process from quote to invoice

Skills:

  • Excellent interpersonal and communication skills
  • The ability to work effectively and build strong working relationships with colleagues, suppliers and customers particularly when communicating via telephone/video
  • Able to lead work and interact with suppliers and customers who may be based in different countries
  • Numeracy and analytical skills to evaluate data including spend files, tender prices and category benchmarking
  • Confidence and ability to influence and persuade stakeholders plus manage and negotiate with suppliers
  • Ability to manage all aspects of their workload and work independently or as part of a team to ensure all functions and tasks are carried out with due care.
  • Resilient, positive and persevering attitude to overcome and solve problems, challenges, and issues fast and effectively
  • A good knowledge of Microsoft Office, SAP and Ariba desirable.

Behaviours:

During this exciting period of growth, everyone at Bell Integration is encouraged to get involved in shaping the business and the way we work together.  Trust, respect and loyalty are important values for us, as are open communication and the ability for everyone to feel connected to each other, our partners and our customers. Bell has a community-based work ethic and we are looking for someone who can fit in our team and matches our values.

To apply please fill out the online form and attach a current CV

 

Quality & Compliance Manager

Location: Flexible location.  Can be either fully or partially remote and attached to either Portsmouth or London Offices.

Occasional travel to other Bell offices/sites required.

Must be able to attend regular virtual meetings outside of standard business hours to accommodate team interaction with colleagues based outside of the UK.

Reporting to: Head of Bell Procurement Management Group Strategy & Governance (Melbourne, Australia)

Responsible for: Providing guidance and advice to a growing global procurement management business on all aspects of quality, compliance and continuous improvement.

Posted: 05/11/2021

Job Purpose:

  • Refine, develop and facilitate the implementation and improvement of a Bell Procurement Management (Bell PM) Quality Management System (QMS).
  • Establish audit plans, undertake audits of Bell PM and supplier processes according to the Audit Program and QMS from initial planning to the closure of non- conformance/corrective-preventive actions.
  • Provide timely metrics and audit outcomes to gauge progress towards quality objectives.

Key Responsibilities:

General:

  • In partnership with the Bell Microsystems (BML) QMS Manager and Health Safety Environment Quality (HSEQ) Lead develop QMS practices and plans for the Bell PM business to secure certification for Bell PM in ISO 9001; ISO 27001, ISO 14001; and ISO 45001 for UK centres and for Poland and Singapore in 2021/22.
  • Foster collaboration between teams to ensure implementation of the QMS.
  • Liaise with internal teams regarding compliance, root cause analysis and/or incident management reporting; manage corrective and preventative actions.
  • Co-ordinate internal global Compliance audits and external audits, including pre-audit preparation and submission of audit documents.
  • Assist the auditors during the stages of preparation, interfacing between auditors and auditees. Facilitate the audit meetings.
  • Manage the relationship and agreements with external suppliers, such as Lloyds Register, EcoVadis, Trust Your Supplier, business continuity advisors etc.
  • Identify process improvements and knowledge and/or process gaps; introduce new processes as required to ensure best practice and standardisation.
  • Collate information to monitor delivery against agreed KPIs and corporate objectives.
  • Communicate statutory legislation updates to internal and external stakeholders and ensure compliance with current legislation.
  • Manage, own and run the business continuity plan and tests for each Bell PM location.
  • Support the Head of Group Strategy and Governance in maintaining and improving Bell PM’s EcoVadis assessment and other certifications, such as Cyber Essentials.
  • Identify and address policy gaps, including drafting of policies for review if necessary.
  • Maintenance of Bell PM compliance registers, including the policy register.

HSEQ

  • Lead Health & Safety and Environment compliance and quality for the Bell PM business.
  • Coordinate effective HSEQ communication and consultation within the business.
  • Develop and support sustainability or other reporting requirements as necessary.
  • Develop and present training programs for current and new employees including inductions and safety training initiatives.
  • Monitor workplace risk assessments, incident investigations and reporting procedures and identify areas for improvement.

Experience, knowledge, skills & behaviour:

  • Relevant qualification and experience in a similar role coordinating accreditations, implementing and auditing quality standards in a global organisation.
  • Knowledge of ISO 27001 and ISO 9001; ISO 14001 and ISO 45001 standard and variants. General knowledge of the procurement management sector would be an advantage.
  • Ability to understand a global, small and growing business, identify issues and develop internal and external relationships on issues that affect the quality management system, product and/or service quality.
  • Enthusasim for applying industry/global experience to a small, growing business.
  • Solutions-focused mindset and a passion for continuous improvement and customer service.
  • Ability to set priorities, schedule, monitor and manage work to maximise the use of time and effort.
  • Well-developed conceptual, analytical, evaluation and problem-solving skills.
  • Expert in policy formulation and risk management.
  • Experience in analysing and translating processes into effective process documentation (i.e. procedures, forms, development of standardised work, etc.).
  • Experience in environmental, social and governance issues and/or the EcoVadis assessment process would be an advantage,
  • Experience of developing a strong quality and compliance culture in a similar role at a similar level.
  • Membership of an appropriate Professional body preferred.
  • Experience in business continuity and disaster recovery planning and implementation.

General:

  • Ensure compliance with Bell’s data protection and information security policies.
  • Be aware at all times and actively promote diversity and inclusion, and act in line with Bell’s core values.
  • Foster and promote continuous improvement in systems and processes.
  • This role profile is not designed to be a comprehensive listing of all activities, responsibilities and tasks associated with the role, therefore these may change from time to time.
  • An offer of employment will be subject to satisfactory pre-employment background checks and work eligibility will be checked as part of the recruitment process.

To apply please fill out the online form and attach a current CV

 

Marketing Adviser

Location: Singapore or Australia. Occasional travel to other Bell offices/sites may be required.  Must be able to attend regular/virtual meetings outside of standard business hours to accommodate interaction with internal and external stakeholders based in other countries.

Reporting to: Head of Group Strategy & Governance (based in Melbourne, Australia)

Responsible for: Developing a marketing plan to launch Bell Procurement Management as a separate brand within the Bell group of companies.

Posted: 15/11/2021

Job Purpose:

Working closely with key stakeholders and the Bell Integration Marketing team, develop a plan to increase awareness of the Bell Procurement Management brand through:

  • Website management
  • Social media management
  • Copywriting and content creation and management
  • Marketing data analytics
  • Company communications.

Key Responsibilities:

Develop a plan (consistent with ISO quality standards), along the following lines:

  • Gather information on the performance and effectiveness of the Bell PM brand, including:
    • customer satisfaction and feedback from relevant interested parties
    • the extent to which any marketing objectives have been met
    • the performance of external providers
    • any external or internal issues that are relevant
    • the adequacy of resources
    • the effectiveness of actions taken to date
    • opportunities for improvement.

BAU marketing management:

  • Mine the organisation and data sources for compelling insights and proof points that demonstrate the positive impact Bell PM has on customer’s procurement activities and business, with a particular emphasis on customer communications and new customer onboarding.
  • Create case studies and testimonials that highlight the success of Bell PM’s customers, partners and suppliers.
  • Partner with Sales and Pre-Sales teams to build customer, category and/or sector-specific messaging strategies to gain attention that articulate Bell PM’s unique value proposition.
  • Keep a strong pulse on the competitive landscape. Track our competitors to develop compelling cases of “why Bell PM”.
  • Collaborate with external creative teams (graphic designers, copywriters and more) to produce and publish high-quality content for a variety of online channels including websites, social media, intranet and online community engagement sites.
  • Develop and maintain a Bell PM marketing toolkit, keeping it fresh with the latest data and content.
  • Ensure up to date knowledge of market, industry and customer developments and identify appropriate opportunities to supply the Executive leadership team with innovative and suitable communications materials to support their activities.
  • Solicit feedback from the Executive on needs for new or updated content to maximise revenue, brand awareness and market knowledge of Bell PM areas of operation.
  • Manage the Bell PM brand across all facets of the organisation.
  • Provide reports and insights to key stakeholders within the organisation in a timely and accurate manner.

Project & Budget Management

  • Manage the implementation of marketing plans and campaigns.
  • Measure the effectiveness of branding and communications, ensuring all campaigns and projects are reflective of current market positioning, opportunities and best practice.
  • Manage the marketing and communications budget.
  • Establish and maintain appropriate controls to ensure reporting and compliance needs are met.

Quality and continuous improvement

  • Enrich and manage data and translate insight into action.
  • Ensure the continuous improvement of the organisation’s website, collateral and advertising.
  • Manage the use of the brand, ensuring external exposure and logo usage is regulated and approved at all times, for all activities.

Stakeholder management

  • Implement and deliver programs and initiatives as directed by the CEO and/or Exec.

Experience, knowledge, skills & behaviour:

  • Relevant tertiary qualification and experience in a similar role in a global organisation. Membership of a professional association will be well regarded.
  • Ability and enthusiasm for understanding a global, small and growing business.
  • Outstanding relationship, writing and storytelling skills and the ability to problem-solve with minimal guidance.
  • Impeccable editorial skills.
  • Demonstrated experience in hands-on content production and development and working on a range of digital marketing and social media strategies.
  • Experience in the use of data analysis systems, marketing and web analytics to gain a complete picture of customers and provide better, ethical and compliant digital experiences.
  • Strong Microsoft Office skills. Knowledge of Hub spot and Salesforce would be an advantage.
  • A keen eye for detail.
  • Passion for continuous improvement and customer service.
  • Ability to set priorities, schedule, monitor and manage work to maximise the use of time and effort.
  • Experience in environmental, social and governance issues and/or the EcoVadis assessment process would be an advantage.

General:

  • Ensure compliance with Bell’s data protection and information security policies.
  • Be aware at all times and actively promote diversity and inclusion, and act in line with Bell’s core values.
  • Foster and promote continuous improvement in systems and processes.
  • This role profile is not designed to be a comprehensive listing of all activities, responsibilities and tasks associated with the role, therefore these may change from time to time.
  • An offer of employment will be subject to satisfactory pre-employment background checks and work eligibility will be checked as part of the recruitment process.

To apply please fill out the online form and attach a current CV

 

Procurement Support Specialist

Location: Krakow, Poland

Reporting to: Team Leader

Responsible for: Procurement Support

Posted: 23/11/2021

Job Purpose:

We have a new position available as Procurement Support Specialist in our Kraków office due company growth and new opportunities.

Job specific requirements:

The candidate will be responsible for ensuring all requests in respect to quote creation, orders and invoices are processed within any agreed SLAs. They will provide regular and accurate updates and reporting on all open and closed orders and invoices statuses.

Internally they will work closely with the buyers and the finance department. Externally they will interact daily with customers and suppliers.
We are looking for a professional with attention to details and with the ability to think outside the box and quickly on their feet.
It is essential for the candidate to be a good communicator and a team player, as well as have excellent customer service skills and a proactive attitude.

The job holder must be able to take responsibility for their own work and manage all aspects of their workload. At the same time, they need to ensure all functions and tasks for the team are carried out with due care and therefore be able to organise and prioritize tasks together with the other team members.

General day to day tasks will include but not be limited to raising quotes, processing orders and invoicing with our ERP system, create items and suppliers in the system following instruction from the buying team, liaise with customers and suppliers, tracking and reporting.

Key responsibilities:

  • Raising quotes and sales orders within agreed SLA’s
  • Creating customer invoices, managing GRN report
  • Creating, updating and maintaining catalogue’s items
  • Set up suppliers card and materials in ERP system
  • Production and maintenance of order status reports
  • Follow the Quote to Invoice process and keep clear and precise notes of each job to ensure relevant information is available for times of cover and audit purposes
  • Provide high level of after sales support for agreed customer accounts
  • Regular review of current accounts and processes to seek areas of improvement
  • Attend meetings and update other colleagues on issues or concerns to share best practice and define processes
  • Be able to work to deadlines and contracted KPIs – focus on quick turnaround and quality of the service
  • Able to juggle numerous tasks at any one time
  • Excellent organisational skills
  • Ability to work at a fast pace but still ensuring a high standard
  • Awareness of all areas of the Bell business

Experience:

  • Minimum of 1-2 years’ experience in the procurement or financial area, preferably in international environment
  • Experience in managing suppliers’ interactions and customers’ relationships
  • Ideally some experience with SAP

Knowledge:

  • Confident in the entire procurement processes from quote to invoice
  • General knowledge of the IT, facilities, and professional services terminology
  • Fluent and fully communicational English

Skills:

  • Excellent interpersonal and communication skills and the ability to work effectively with colleagues, suppliers and customers
  • Able to lead work and interact with suppliers and customers based in different countries
  • A good knowledge of Microsoft Office, SAP and is desirable.

Behaviours:

  • Can-Do attitude
  • Proactiveness
  • Sense of ownership
  • Team spirit

Everyone at Bell Integration is encouraged to get involved in shaping the business and the way we work together. Trust, respect, and loyalty are important values for us, as are open communication and the ability for everyone to feel connected to each other, to our partners, to our customers, and importantly to family and community. We continue to all work together to hold on to our feeling of being a family and that being with Bell is a good place to be. We are looking for someone who can fit in our team and matches our values.

To apply please fill out the online form and attach a current CV

CONTACT THE BELL PM RECRUITMENT TEAM







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